Time off entries let you mark time as unavailable on your calendar without it being an appointment — useful for admin time, travel, lunch, or anything else you need to protect.
What's the difference between time off and an appointment?
An appointment is linked to a client and a service. It appears in your income dashboard, can have SOAP notes, and sends notifications to the client.
Time off is for you only. It marks the time as unavailable so clients can't book it, but it has no client, no service, and no income tracking. Think of it as a "do not disturb" marker.
Adding time off
Go to Appointments and switch to the calendar view. Click on any empty slot — or click-and-drag to select a time range — then choose Time off in the panel that appears. Add a label if you want (e.g. "Admin" or "Travel"), then click Save time off.
Time off entries appear as solid bars on your calendar. Clients cannot book the times they cover.
Editing or deleting time off
Click on a time off entry in the calendar to open it. You can edit the label, start time, and end time, or delete it entirely.
Short gaps vs whole days
This approach is best for short gaps within a working day. For a whole day off (e.g. a bank holiday or annual leave), use the Time off & custom hours tab in the Availability section instead — it's quicker and supports date ranges.